Planning to be a vendor at Bike Week Laconia 2024? This guide outlines the crucial regulations and checklist items you need to know to ensure a smooth and compliant vending experience. Officially, Motorcycle Week 2024 will be taking place from Friday, June 13, 2025, starting at 8:00 a.m., and concluding on Sunday, June 22, 2025, at 12 midnight. While this article is prepared for 2024 searches, please note that the official dates are for 2025, and always refer to official sources for the most up-to-date information. Being well-prepared is key to a successful Bike Week Laconia vending venture.
Key Dates and Deadlines for 2024 (Reference for Future Events)
While preparing for Bike Week Laconia, understanding the deadlines is paramount. Although we are referencing 2024 for search terms, vendors should be aware that the following dates are critical benchmarks for future events like Bike Week Laconia 2025.
- Payment Deadline (Checks): Keep in mind that personal checks are typically not accepted after June 1st. After this date, ensure payments are made via cashier’s check, money order, or cash.
- Late Application Fee: Applications received after June 6th are generally subject to an additional $100 late fee. Non-profit organizations usually face a reduced late fee, around $25, but it’s crucial to confirm the exact amount each year.
- Trademark Fee Payment: All trademark fees must be settled by June 1st to secure your vendor permit. Permits will not be issued until these fees are paid.
Adhering to these deadlines is essential to avoid penalties and ensure your participation as a vendor at Bike Week Laconia.
Securing Your Vending Space and License
Vending at Bike Week Laconia requires adherence to specific location permissions and licensing protocols. It’s imperative to operate only from city-approved locations.
- Approved Locations: Vendors must secure a vending space from approved property owners. A list of approved property owners is usually available via official city resources.
- Property Owner Permission: Property owners are required to complete a permission form for each vendor, detailing the allocated space and square footage. Vendors should ensure this form is submitted to the Licensing Clerk; your application’s approval depends on it.
- Vending Application: Complete the official vending application form, typically available as a PDF from the city’s website. Submit this application along with the necessary payment to the City of Laconia.
- Payment Options: Payments are accepted via mail with checks or money orders, or online through ACH, MasterCard, Discover, American Express, or Visa. Note that online payments may incur additional processing fees.
- License Fees: The standard license fee per vending space is $600. Food vendors have an additional health inspection fee, approximately $75 per space, which also applies to non-profit food vendors.
- Separate Licenses: Each vending location, even on the same property, necessitates a separate license.
- Subletting Prohibition: Subletting of vending space is strictly forbidden.
Compliance and Operational Regulations
Operating as a vendor at Bike Week Laconia means complying with a range of regulations designed to ensure safety, legality, and smooth operation of the event.
- Adherence to Laws: Vendors are responsible for complying with all applicable state and federal laws.
- Safety and Food Vending Regulations: All vendors must thoroughly read and comply with safety regulations. Food vendors, in particular, must adhere to both City of Laconia and State of New Hampshire food vending regulations. Compliance inspections are mandatory.
- Flammable Heat Source Permits: If using a flammable heat source for food preparation or any other purpose, a permit from the Laconia Fire Department is required. Refer to Chapter 195 Appendix A and B for detailed regulations.
- Tattoo Vendor Requirements: Tattoo vendors must apply, but licenses are contingent upon approval from the New Hampshire Department of Health. A State Tattoo Practitioner license is mandatory, and all state paperwork must be submitted by the specified deadline, usually around May 1st. Check with the New Hampshire Department of Health for exact dates and requirements.
- Trademark Licensing: Bike Week Laconia and related names are trademarked by the City of Laconia. Selling merchandise bearing these trademarks requires a separate trademark license application and approval from the City of Laconia Licensing Board. Trademark fees must be paid by the deadline to avoid vending permit revocation.
- Booth Setup and Merchandise Shielding: During the setup period, vendor booths and merchandise must be shielded from public view.
- Waste Disposal: Vendors are responsible for disposing of trash in designated receptacles provided by the property owner, not public barrels.
- Walkway Clearance: Merchandise display in walkways is strictly prohibited and will be enforced.
For any licensing queries related to Motorcycle Week, contact the Licensing Department directly at 603-528-6331. Ensuring you meet all these requirements will position you for a successful and compliant vending experience at Bike Week Laconia 2024.
