Planning to be a vendor at the iconic Laconia Nh Bike Week? This world-renowned motorcycle rally, a staple event for enthusiasts and riders, offers a fantastic opportunity for vendors. To ensure a smooth and successful vending experience during Laconia NH Bike Week, it’s crucial to understand and adhere to the city’s vendor regulations. This guide provides a comprehensive checklist and breakdown of the rules for vendors participating in Laconia NH Bike Week.
Key Dates and Deadlines for Laconia NH Bike Week Vending
Mark your calendars! Laconia Motorcycle Week 2025 is scheduled to kick off on Friday, June 13, 2025, at 8 a.m. and will run until Sunday, June 22, 2025, at 12 midnight. To participate as a vendor, it’s essential to be aware of the critical deadlines:
- Payment Deadline: Keep in mind that personal or business checks for vending payments are only accepted until June 1, 2025. After this date, only cashier’s checks, money orders, or cash payments will be processed.
- Application Deadline & Late Fees: Submit your vending application promptly! Applications received after June 6, 2025, will incur a late fee of $100. Non-profit organizations will be charged a reduced late fee of $25.
Securing Your Vending Location and Property Owner Permissions
Vending during Laconia NH Bike Week is permitted only in officially approved locations within the city. Vendors must secure a vending space from one of the city’s approved property owners. It is important to note that property owners are required to complete a property owner permission form for each vendor. This form should detail the allocated space and square footage for each vendor. If a property owner provides you with this form, ensure it is forwarded to the Licensing Clerk, as your application cannot be approved without it.
Application Process and License Fees for Vendors
To become an official vendor at Laconia NH Bike Week, you need to complete the vending application form. Mail the completed application along with your payment to:
City of Laconia
45 Beacon Street E
Laconia, NH 03246
For convenient payment processing, online payments are accepted via ACH, MasterCard, Discover, American Express, or Visa, though additional processing fees may apply.
The standard license fee for each vending space is $600. Food vendors should be aware of an additional health inspection fee of $75 per space, which also applies to non-profit food vendors. Remember that each vending location, whether on the same property or different, requires a separate license. Subletting of vending space is strictly prohibited.
Compliance with Regulations and Safety Standards
All vendors at Laconia NH Bike Week are responsible for adhering to all applicable state and federal laws. It is mandatory for all vendors to carefully read and comply with the safety regulations provided by the City of Laconia. Food vendors must specifically comply with both City of Laconia and State of New Hampshire regulations for food vending. Compliance inspections will be conducted to ensure adherence to these regulations.
Vendors who utilize flammable heat sources for food preparation or any other purpose are required to obtain a permit from the Laconia Fire Department (603-524-6881). Refer to Chapter 195 Appendix A and B for relevant guidelines.
Specific Regulations for Tattoo Vendors
Tattoo vendors intending to operate at Laconia NH Bike Week must submit a vending application. However, licenses will only be issued to tattoo vendors approved by the New Hampshire Department of Health. A Tattoo Practitioner license from the State is mandatory. All state paperwork must be submitted by May 1, 2024. Contact Janet at 603-271-9480 for state application forms. No applications will be approved without providing the practitioner’s license. For detailed information on New Hampshire body art laws, visit the New Hampshire Licensing Regulations page.
Trademark Licensing for Merchandise
The City of Laconia holds trademarks for iconic phrases associated with the event, including America’s Original Riding Rally®, Laconia Motorcycle Rally®, Laconia Motorcycle Week®, World’s Oldest Motorcycle Rally®, In Laconia We Ride®, and Laconia Bike Week®. Vendors planning to sell merchandise bearing any of these trademarks must apply for a trademark license from the City of Laconia Licensing Board and obtain the necessary license. Selling unlicensed trademarked merchandise can lead to revocation of the vending permit. Vendor permits will not be issued until trademark fees are paid, with a payment deadline of June 1, 2025.
Operational Guidelines During Laconia NH Bike Week
During the vendor set-up period, vendor booths and merchandise must be shielded from public view. Maintaining cleanliness is essential; all trash must be disposed of in designated receptacles provided by the property owner, and vendors should not use public trash barrels. Strictly adhere to the rule that no merchandise is allowed in walkways, as this will be rigorously enforced to ensure public safety and accessibility.
For any queries regarding Licensing for Motorcycle Week, contact the Licensing Department directly at 603-528-6331. By following these regulations, vendors can look forward to a successful and rewarding Laconia NH Bike Week experience.
